Scanning OneDrive accounts
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Complete a few steps to start scanning files in your user’s OneDrive folders with Cloud Data Sense.
Get started quickly by following these steps, or scroll down to the remaining sections for full details.
Review OneDrive prerequisites
Ensure that you have the Admin credentials to log into the OneDrive account.
Deploy the Cloud Data Sense instance
Deploy Cloud Data Sense if there isn’t already an instance deployed.
Add the OneDrive account
Using Admin user credentials, log into the OneDrive account that you want to access so that it is added as a new working environment.
Add the users and select the users to scan
Add the list of users from the OneDrive account that you want to scan and select the type of scanning. You can add up to 100 users at time.
Reviewing OneDrive requirements
Review the following prerequisites to make sure that you have a supported configuration before you enable Cloud Data Sense.
You must have the Admin login credentials for the OneDrive for Business account that provides read access to all user files.
You will need a line-separated list of the email addresses for all the users whose OneDrive folders you want to scan.
Adding the OneDrive account
Add the OneDrive account where the user files reside.
From the Working Environments Configuration page, click Add Data Source > Add OneDrive Account.
In the Add a OneDrive account dialog, click Sign in to OneDrive.
In the Microsoft page that appears, select the OneDrive account and enter the required Admin user and password, then click Accept to allow Cloud Data Sense to read data from this account.
The OneDrive account is added to the list of working environments.
Adding OneDrive users to compliance scans
You can add individual OneDrive users, or all of your OneDrive users, so that their files will be scanned by Cloud Data Sense.
From the Configuration page, click the Configuration button for the OneDrive account.
If this is the first time adding users for this OneDrive account, click Add your first OneDrive users.
If you are adding additional users from a OneDrive account, click Add OneDrive users.
Add the email addresses for the users whose files you want to scan - one email address per line (up to 100 maximum per session) - and click Add Users.
A confirmation dialog displays the number of users who were added.
If the dialog lists any users who could not be added, capture this information so that you can resolve the issue. In some cases you can re-add the user with a corrected email address.
Enable mapping-only scans, or mapping and classification scans, on user files.
To: Do this:
Enable mapping-only scans on user files
Enable full scans on user files
Click Map & Classify
Disable scanning on user files
Cloud Data Sense starts scanning the files for the users you added, and the results are displayed in the Dashboard and in other locations.
Removing a OneDrive user from compliance scans
If users leave the company or if their email address changes, you can remove individual OneDrive users from having their files scanned at any time. Just click Remove OneDrive User from the Configuration page.