Backup settings

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You can update your backup settings to control various backup options. Available backup settings vary based on service.

Backup settings per service

Backup setting Description Enabled Available in…​

Auto Sync

Enables the automatic scheduled synchronization of newly added or deleted users, OneDrives, or site collections once every 24 hours.

By default

  • Microsoft Exchange Online

  • Microsoft SharePoint Online

  • Microsoft OneDrive for Business

  • Microsoft 365 Groups

Enable OneNote Backup

Enables the backup of OneNote notebooks.

Manually

  • Microsoft SharePoint Online

  • Microsoft OneDrive for Business

Enable Restore of Recoverable Items

Enables the user to restore Microsoft Exchange recoverable items.

Manually

  • Microsoft Exchange Online

Enable Backup of Recoverable Items

Enables the backup of Microsoft Exchange recoverable items. Only the tier 1 backup policy allows for the backup of recoverable items.

Manually

  • Microsoft Exchange Online

Include Workflows

Includes workflows in the backup.

Manually

  • Microsoft SharePoint Online

  • Microsoft 365 Groups

Include List Views

Includes list views in backup.

Manually

  • Microsoft SharePoint Online

  • Microsoft 365 Groups

Include Version History

Enables maintenance of multiple file versions in the backup.

Note This setting only applies to individual files. It does not apply to entire folders, tiers, or services.

By default

  • Microsoft SharePoint Online

  • Microsoft OneDrive for Business

  • Microsoft 365 Groups

Number of Versions

Sets the number of backup file versions to maintain.
By default, the latest version is automatically backed up, even if this setting is not enabled.

Set to 20 by default

  • Microsoft SharePoint Online

  • Microsoft OneDrive for Business

  • Microsoft 365 Groups

Update backup settings

Steps
  1. Click Services from the left navigation pane.

    Screenshot of services button

  2. Click Microsoft 365.

    Screenshot of Microsoft 365 button

  3. Under Manage Services, click the backup settings icon Screenshot of configuration icon next to the service that you need to update.
    A list of your backup settings available for the selected service is displayed.

  4. Select the desired backup settings.

  5. Click Confirm.