Scanning Google Drive accounts

Contributors netapp-tonacki

Complete a few steps to start scanning user files in your Google Drive accounts with Cloud Data Sense.

Quick start

Get started quickly by following these steps, or scroll down to the remaining sections for full details.

One Review Google Drive prerequisites

Ensure that you have the Admin credentials to log into the Google Drive account.

Two Deploy Cloud Data Sense

Deploy Cloud Data Sense if there isn’t already an instance deployed.

Three Log into the Google Drive account

Using Admin user credentials, log into the Google Drive account that you want to access so that it is added as a new data source.

Four Select the type of scanning for the user files

Select the type of scanning you want to perform on the user files; mapping or mapping and classifying.

Reviewing Google Drive requirements

Review the following prerequisites to make sure you are ready to enable Cloud Data Sense on a Google Drive account.

  • You must have the Admin login credentials for the Google Drive account that provides read access to the user’s files

Current restrictions

The following Data Sense features are not currently supported with Google Drive files:

  • When viewing files in the Data Investigation page, the actions in the button bar aren’t active. You can’t copy, move, delete, etc. any files.

  • Permissions can’t be identified within files in Google Drive, so no permission information is displayed in the Investigation page.

Deploying Cloud Data Sense

Deploy Cloud Data Sense if there isn’t already an instance deployed.

Upgrades to Data Sense software is automated as long as the instance has internet connectivity.

Adding the Google Drive account

Add the Google Drive account where the user files reside. If you want to scan files from multiple users, you’ll need to run through this step for each user.

Steps
  1. From the Working Environments Configuration page, click Add Data Source > Add Google Drive Account.

    A screenshot of the Scan Configuration page where you can click the Add Google Drive button.

  2. In the Add a Google Drive Account dialog, click Sign in to Google Drive.

  3. In the Google page that appears, select the Google Drive account and enter the required Admin user and password, then click Accept to allow Cloud Data Sense to read data from this account.

The Google Drive account is added to the list of working environments.

Selecting the type of scanning for user data

Select the type of scanning that Cloud Data Sense will perform on the user’s data.

Steps
  1. From the Configuration page, click the Configuration button for the Google Drive account.

    A screenshot of the Configuration page where you can select the Configuration button.

  2. Enable mapping-only scans, or mapping and classification scans, on the files in the Google Drive account.

    A screenshot showing how to select the type of scanning Data Sense will perform on the Google Drive data.

    To: Do this:

    Enable mapping-only scans on files

    Click Map

    Enable full scans on files

    Click Map & Classify

    Disable scanning on files

    Click Off

Result

Cloud Data Sense starts scanning the files in the Google Drive account you added, and the results are displayed in the Dashboard and in other locations.

Removing a Google Drive account from compliance scans

Since only a single user’s Google Drive files are part of a single Google Drive account, if you want to stop scanning files from a user’s Google Drive account, then you should delete the Google Drive account from Data Sense.