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OnCommand Workflow Automation 5.1

Active Directory Groups window


The Active Directory Groups window enables you to view, create, edit, and delete the OnCommand Workflow Automation (WFA) Active Directory groups. You can access this window by selecting Settings, and under Management click Active Directory Groups.

Note Depending on your role and account privileges, this window might not be displayed.
  • Active Directory groups table

  • Toolbar

Active Directory Groups table

The Active Directory Groups window displays existing Active Directory groups. You can customize the table display by using the filtering and sorting features available for each column, as well as by rearranging the column order.

  • Filter icon enables or disables filtering for the entire table. A red "x" appears over the icon if filtering is disabled.

  • Double-clicking Filter icon clears and resets the filtering selections.

  • Filter icon on each column header enables you to filter based on the content of the columns. Clicking Filter icon in a column allows you to filter on a specific item from the drop-down list or on all available items.

  • Clicking the column header toggles between ascending and descending order of sorting. You can identify the applied sort order by the sort arrows (Sort up icon for ascending and Sort down icon for descending).

  • To rearrange the location of columns, you can drag and drop columns to place them in any required order. However, you cannot hide or delete any of these columns.

  • Clicking the Search filter text box allows you to search for specific content. In addition, you can search using supported operators for the applicable column type, Alphabetic or Numeric.

The following table lists the supported operators for alphabetic and numeric columns in the Active Directory Groups table, available from the Search filter text box.

Alphabetic Numeric
  • Contains

  • Does not contain

  • Starts with

  • Ends with

  • Equals

  • Does not equal

  • Reset

  • Equals

  • Does not equal

  • Less than

  • Greater than

  • Less than or equal to

  • Greater than or equal to

  • Between

  • Reset

The Active Directory Groups table contains the following columns:

  • Group Name

    Displays the group name for the Active Directory.

  • Role

    Displays the assigned role for the group. Roles can include any of the following:

    • Guest

      This group can only view the status of a workflow execution or be notified of a change in the status of a workflow execution.

    • Operator

      This group is allowed to preview and execute workflows for which the group is provided access.

    • Approver

      This group is allowed to preview, execute, approve, and reject workflows for which the group is provided access.

      Note You must provide the email ID of the approver and the status of the workflow that is to be notified to the approver. If there are multiple approvers, you can provide a group email ID in the E-mail field.
    • Architect

      This group has full access to create workflows, but is restricted from modifying global WFA server settings.

    • Admin

      This group has complete access to the WFA server.

  • Categories

    Displays the workflow category assigned to an operator, which provides workflow authorization and privileges to the designated operator.

    You can set this authorization setting by clicking Content Management > Categories.

  • E-mail

    Displays the email address for the group. You can use this email for notification about the workflow status.

  • Notifications Enabled

    Indicates whether the group can receive email notifications (true or false) about the status of workflow executions that were triggered by that group.


The toolbar is located above the column header. You can use the icons in the toolbar to perform various actions. These actions can also be accessed from the right-click menu in the window.

  • New icon (New)

    Opens the New Active Directory Group dialog box, which enables you to add a new Active Directory group.

    Note Before adding the Active Directory group, you need to enable or configure the Active Directory group.
  • Edit icon (Edit)

    Opens the Edit Active Directory Group dialog box, which enables you to edit the selected Active Directory group.

  • Delete icon (Delete)

    Opens the Delete Active Directory Group dialog box confirmation dialog box, which enables you to delete the selected Active Directory group.